HAVERING NASUWT

CONSTITUTION AND RULES (AMENDED 1998)

1. NAME

 The name of the Association shall be the Havering Association of the NASUWT.
 

2. OBJECT

(i) The object of the Association shall be to further the objects of the NASUWT as set out in Rule 3 of the national rules in the area represented by the Association as specified in the resolution of the National Executive forming this Local Association.

(ii) In furtherance of this object the Association may communicate and negotiate with employers, other unions and organisations representing teaching staff, and the local education authority within its area but shall not communicate or negotiate with such bodies outside its area or nationally or with the Department for Education and Employment without the authority of the national executive.
 

3. MEMBERSHIP

 Those members of the NASUWT who hold membership in accordance with rule 4(a), (b)(ii), (c)(iii) or (d)(i) of the national rules shall qualify for membership of this Association.
 

4. OFFICERS

 The officers of the Association shall be the president, vice-president, secretary, treasurer, and the ex-president who shall hold office for the period of one year commencing on the date of the annual general meeting referred to in rule 5 below.
 

5. ELECTION OF VICE-PRESIDENT, SECRETARY AND TREASURER

(a) Nominations for the offices of the Association to which this rule refers shall be proposed by one and seconded by another member of the Havering Association and shall be submitted in writing to the president, to be received by him/her no later than 14 days before the date of the annual general meeting.

(b) In the event of a contested election, the contested offices shall be elected by a secret ballot of all members of the Association held in accordance with such procedures as may be prescribed by the national executive for the conduct of such ballots.

(c) In the event of an uncontested election, the candidate for office shall be declared elected unopposed at the annual general meeting.

(d) In the event of no nomination for one or more of the offices to which this rule refers, nominations shall again be called for and shall be subject to the procedure set out in (a), (b) and (c) above, save that the closing date for nominations shall be fourteen days before the date of the next general meeting.

(e) Any casual vacancy for the offices to which this rule refers shall be filled by secret ballot in accordance with the procedures set out in this rule as though the next general meeting were the annual general meeting.
 

6. PRESIDENT AND EX-PRESIDENT

(a) At the annual general meeting the outgoing vice-president shall assume the office of president and the outgoing president shall assume the office of ex-president.

(b) In the event of a casual vacancy for president, the vice-president shall assume the office of president for the remainder of that president's term of office in addition to his/her own term of office as president and the casual vacancy for vice-president so caused shall be filled in accordance with the procedure set out in rule 5(e) above.

(c) (i) In the event of a casual vacancy for ex-president there shall be an election for an additional officer in accordance with the procedure set out in rule 5(e) above.

 (ii) The additional officer shall hold office for the remainder of the term of office of the ex-president and shall carry out the duties of the ex-president.
 

7. TREASURER

(i) The treasurer shall cause adequate financial records to be kept and shall be responsible for the proper administration of the Association's financial affairs.

(ii) The treasurer shall conduct the financial affairs of the Association in accordance with such instructions as shall be given by the national honorary treasurer from time to time.

(iii) The funds of the Association shall be kept in an account opened in the name of the Havering Association at a bank.  Withdrawals from the account shall be under the signature of at least two duly appointed Havering officers.

(iv) The treasurer shall submit a statement of balances and an income and expenditure account to the Association at a general meeting of the  Havering Association held no later than 25th March in the year following that to which the accounts relate.

(v) The treasurer shall supply a statement of balances and an income and expenditure account to the national honorary treasurer at the end of the financial year.  The financial year is the calendar year.
 

8. EXECUTIVE COMMITTEE

(a) The executive committee shall consist of the officers and five elected members who shall hold office for the period of one year commencing on the date of the annual general meeting referred to in rule 5 above.

(b) Elections for the five elected members shall be in accordance with the procedures for the election of those officers specified in Rule 5 above.

(c) The officers and elected members may co-opt additional members to the executive committee.

(d) Subject to these rules, the national rules, and the decisions of general meetings of the Association, national executive and conference, the executive committee shall have full power and authority to take such action as it deems necessary for the conduct of the Havering Association's affairs and the realisation of the object set out in Rule 2.
(e) The executive committee shall have the power to create such sub-committees as it may deem necessary.  Any such sub-committee may include as members of the sub-committee members of the Association who are not members of the executive committee.

(f) The executive committee from amongst its members may appoint such additional officers as it sees fit.

(g) Four members shall constitute a quorum.
 

9. ANNUAL GENERAL MEETING

(a) The annual general meeting shall be held in the month of January each year.

(b) The secretary shall send notice of, and the agenda for, the annual general meeting to all members of the Havering Association and the national executive member at least fourteen days before the date of the meeting.

(c) The secretary shall present a report of the Association's work during the preceding year to the annual general meeting.

(d) The quorum shall be 10 members or 1% of the total membership of the Association whichever is greater.
 

10. GENERAL MEETINGS

(a) A general meeting shall be held at least once per academic term.

(b) The Secretary shall send notice of, and the agenda for, a meeting to all members of the  Havering Association and the national executive member at least seven days before the date of the meeting.

(c) The quorum shall be 10 members or 1% of the total membership of the Association, whichever is greater.

(d) A special committee may be constituted at any general meeting with such terms of reference as may be prescribed by the general meeting.  The membership of any special committee so constituted shall be prescribed by the general meeting.
 

11. EMERGENCY GENERAL MEETING

(a) An emergency general meeting may be called (i) by agreement of the secretary and the president, or (ii) by members constituting 20% of the total membership of the local Association submitting written notice to the secretary of their desire for such a meeting.

(b) The secretary shall send notice of, and the agenda for, the emergency general meeting to all members of the Association and the national executive member at least seven days before the date of the meeting.

(c) The quorum shall be 10 members or 1% of the total membership of the local association, whichever is greater.
 

12. CONDUCT OF BUSINESS

(a) Conduct of business at meetings shall be in accordance with such requirements as may be issued by the national executive from time to time.

(b) The national executive member shall have the right to attend and speak at all meetings of the Association but shall have no right to vote at such meetings unless he/she is a member of the local Association.
 

13. CONFERENCE

(a) The Association shall be represented at national conference and at any national special conferences.

(b) Representatives to the national conference and to any national special conferences shall be members of the Havering Association and, if any member present requests it, shall be elected by secret ballot of those present at a general meeting.

(c) Any motion for a national conference or special conference submitted in the name of the Havering Association shall first be approved by a general meeting.

(d) The allocation of the Association's votes in the ballot of motions appearing on the preliminary agenda for a national conference or national special conference shall be determined by a general meeting.

(e) Any amendment to a motion on the provisional agenda for a national conference or national special conference submitted in the name of the Havering Association shall first be approved either by a general meeting or a meeting of the executive committee if there is insufficient time to convene a general meeting.

(f) Any amendment to a report or motion not appearing on the provisional agenda for a national conference or special conference submitted in the name of the Havering Association shall first be approved by the local Association's representatives to that conference.
 

14. AMENDMENTS TO THESE RULES

(a) Any amendment proposed to these rules shall be submitted to the secretary in writing not less than one calendar month before the date of the annual general meeting.

(b) Amendments may be proposed by (i) the executive committee, (ii) members constituting not less than 20% of the total membership of the local Association.

(c) An amendment to these rules shall require (i) a two thirds majority of those present and voting at the annual general meeting; and (ii) the consent of the national executive.
 

15. CONFLICT

 In the event of conflict between these rules and the national rules of NASUWT the national rules shall have precedence.